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Proprietary Portal · Feature Presentation v1.0

One portal.
Every workflow.

A unified project management & client collaboration platform — manage tasks, documents, approvals, conversations and email in a single role-aware workspace.

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4
User Roles
20+
Modules
80+
API Endpoints
35+
Pages
Trackgenics Dashboard
02 — Security & Access

Bank-grade
authentication.

JWT-secured sessions with brute-force protection and seamless token refresh — all users protected by default. Every API request verified against role & scope.

JWT Cookie Auth
httpOnly · SameSite=Strict · auto-refresh sessions
Brute-Force Protection
Failed-attempt counting with automatic account lockout
BCrypt Password Hashing
Industry-standard credential storage with salt
Role-Based Access Control
Admin · PM · Team Member · Client — fully scoped APIs
03 — Personalized Experience

Four dashboards.
Zero clutter.

Each role logs in to a curated home screen showing exactly what matters and nothing else. No information overload, no irrelevant data.

Admin
  • Full system KPIs overview
  • Pending document reviews
  • Live activity feed
Project Manager
  • All assigned projects
  • Tasks across managed projects
  • Documents pending review
Team Member
  • Active tasks + high priority
  • Overdue task alerts
  • Direct project links
Client
  • Pending approvals banner
  • All projects with progress
  • Card-based clean UI
04 & 05 — Workflow & Daily Execution

Tasks built for
accountability.

4-stage status flow · Priority badges (Low / Normal / High / Urgent) · Department grouping · Mandatory delay explanations — no silent slippage, ever.

8
Pending
14
In Progress
5
In Review
47
Completed
Pending → In Progress → Review → Completed
Overdue detection — automatic red highlighting
Client visibility toggle per task
Mandatory delay reason before extension
07 — Document Workflow

A 6-stage
review pipeline.

Every document follows the same disciplined path from draft to client sign-off, with rejection loops, SHA-256 integrity hashing, and inline preview so clients never need to download a file.

01
Draft
02
Internal Review
03
Internal Approval
04
Sent to Client
05
Approved
06
Rejected → Loop
08 — Client Experience

One-click
client approvals.

A dedicated approval queue across every project — clients review designs, business plans and documents inline with optional feedback notes, then approve or reject in two taps.

Centralized Queue
All pending approvals across every project in one view
Inline Preview
Review images and PDFs without leaving the page
Feedback Notes
Optional textarea before making a decision
Two-Tap Decisions
Approve or Reject in a single click — no confusion
09 — Deadline Governance

Extensions,
by the book.

No more silent slippage. Every extension is formally requested, justified, and reviewed by an admin with a centralized audit log for full visibility.

Formal Request Flow
Team submits new date + detailed reason before extension
Admin Approval
Approve or reject with an optional manager note
Auto Date Update
Approved extensions push the deadline automatically
Centralized Log
Admin filters All · Pending · Approved · Rejected
10 · 11 · 12 — Communication Suite

Everything your team needs,
inside one portal.

Real-time group chat, direct messages, a full IMAP inbox, and a support ticket system — no switching between tools, no lost context.

Team Chat

  • Shared group room
  • 1-to-1 DMs
  • Desktop alerts
  • Live polling every 4s

Built-in Email

  • IMAP / SMTP inbox
  • Thread grouping
  • Smart reply
  • Gmail defaults

Tickets & Alerts

  • Client ticket queue
  • Threaded replies
  • Status lifecycle
  • Live unread count
13 — User Administration

Full control over
every account.

Create, edit, deactivate and reset passwords for staff and clients from one centralized panel.

Create Staff & Clients
Inline Table Edits
Password Reset
Activate / Deactivate
Profile Fields
Permanent Delete
14 — Configuration

Configurable
without code.

Roles, phases, categories, packages, departments and branding — all editable from the admin panel.

Custom Roles & Slugs
Project Phases
Document Categories
Service Packages
Department Manager
Site Branding & Logo
15 — User Experience

Designed to feel effortless.

Fully Responsive
320px to 1440px+
Dark & Light Mode
Persistent preference
Activity Logging
Full audit trail
16 — Technology Stack

Built on modern
foundations.

React 19 + TypeScript frontend with a battle-tested PHP 8.2 REST API backend and secure JWT authentication.

TypeScript SPA
React 19
Styling
Tailwind CSS 4
Build tool
Vite 6
State + TanStack
Zustand 5
REST API backend
PHP 8.2
Database
MySQL (PDO)
firebase/php-jwt
JWT Auth
Email integration
IMAP / SMTP

Ready to transform how your team works?

One portal for projects,
tasks, docs & approvals.

Built for the way modern teams collaborate with their clients. See Trackgenics in action — request a live walkthrough today.

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Built by TechGenics Development Team · React SPA + PHP 8.2 REST API · May 2026

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